Meeting Notes

When a call starts on your Mac, Tiune can offer to take notes. Say yes, and it writes down both sides of the conversation as it happens. When the call ends it adds notes: a summary, the key points, the decisions, who agreed to do what and by when, and what was left open. You can share those notes with a link.

It asks first

Tiune never starts taking notes on its own. When one of these opens your microphone, it asks:

• Zoom, Microsoft Teams, Webex, Slack, Discord, FaceTime and WhatsApp
• A call in your browser — Google Meet and the like, in Chrome, Safari and other browsers

The question appears on the floating bar: the app's name, take notes?, and Yes or Not now. Nothing is recorded until you press Yes. In the Meetings view you can also choose Never for an app, so it stops asking there, or press Start notes to begin one yourself.

To stop the offers altogether, turn off Offer meeting notes in Settings → Privacy. The same switch is in the menu-bar menu.

Permissions

Meeting notes needs two things from macOS:

• Microphone, which Tiune already has for dictation — that's your side of the call.
• System Audio Recording, which macOS asks for the first time you take notes — that's the other side. It lets Tiune hear the sound your Mac is playing. It is not Screen Recording, and Tiune never sees your screen.

If you decline System Audio Recording, you can turn it on later in System Settings → Privacy & Security.

While it's recording

Tiune records both sides: your microphone, and the call's audio coming out of your Mac. While notes are being taken, the bar shows a red dot, Notes, and a running timer, so you can always tell.

To stop, press Stop on the bar, or choose Stop taking notes from the menu-bar menu. Notes also stop by themselves when the call app lets go of your microphone, and after three hours at most.

Lines appear in the Meetings view as people finish speaking. Click a line to correct it.

Speakers

Every line in the transcript has a speaker.

• You is your own microphone, so your lines are always yours.
• Everyone else comes through the call's audio. Where Tiune can tell voices apart on your Mac, it splits them into separate speakers and may suggest names, which you confirm. Where it can't, the other side of the call shows as one speaker.

Click a speaker's name to rename them. The new name applies to every line they spoke. Name people before you press Redo on the summary, so the action items use the right names.

Speaker separation isn't perfect. Two people with similar voices, or a room of people on one microphone, can end up under one name, so check it before you rely on who said what.

When the meeting ends

Tiune writes the notes at the top of the meeting:

• A summary of what was discussed and where it landed.
• Key points — the facts, figures, dates and updates that came up.
• Decisions — what the meeting settled, including plans nobody objected to.
• Action items, with owners taken from the speaker names and a due date when one was said ("by Friday"). That's why naming speakers matters.
• Open questions — what was raised and not answered.

Decisions and action items always show, with None recorded when the meeting settled nothing. Notes written before key points and open questions existed say so; Redo adds them.

If you'd like another try, press Redo. Writing these needs a connection. If you were offline when the call ended, the transcript is kept, and the summary is written when you open the meeting again with a connection, or when you press Try again.

Reading it in your language

A toolbar at the top of each meeting switches between Original and Translate to English. English is the default target. Change the default in Settings, or use the dropdown to pick another language for this meeting.

The notes are written in whichever language you're viewing.

Everything is shown in Latin letters, so you can read, search and copy it with an English keyboard. A meeting in Urdu shows as Roman Urdu, not in Urdu script.

Taking it elsewhere

• Share makes a link on tiune.app that anyone can open in a browser — no Tiune needed. Choose the name that replaces "You", whether to include the transcript (off by default: the notes only), and how long the link works: 7, 30 or 90 days, or until you stop it. The link is copied for you. Open Shared again to copy it, make a new one, or Stop sharing. Deleting a shared meeting stops its link too.

  The notes are encrypted on your Mac before they're uploaded, and the key is part of the link, so Tiune can't read them — but anyone you send the link to can. See Privacy.

• Copy as Markdown puts the whole meeting on your clipboard as Markdown — the notes, then the transcript — ready to paste into a document or a notes app.

• Open in ChatGPT or Open in Claude opens a new chat with the transcript and a request to summarise it. A long transcript is copied to your clipboard instead, and Tiune tells you to paste it there.

When a meeting ends, Tiune titles it from what was said — "Launch moved to Monday" rather than "Meeting on Zoom". A title you typed is never replaced. Click a meeting's title to rename it. Delete removes one meeting; Clear all in the Meetings view removes all of them.

What leaves your Mac

Tiune never saves meeting audio as a sound file. Audio is held in memory while it's being transcribed, and then it's gone. Where it's transcribed depends on your transcription mode, under Settings → Speech → Where it runs:

• Offline — meeting audio is transcribed on your Mac by the engine you have installed. Tiune Instant and Turbo hear English only, so a call in another language needs Tiune Multilingual.
• Online (Pro, either online mode) — meeting audio is sent to Deepgram to be transcribed. Meetings don't use ElevenLabs, which Tiune uses for dictation, and dictation never goes to Deepgram.

Every request to Deepgram opts out of its model-improvement programme, which under Deepgram's documentation means the audio is kept only for as long as it takes to process.

In every mode, the notes and translations are written by the same cloud AI service as cleanup — Groq, or Cerebras if Groq is unavailable. They receive the transcript text, not the audio.

The transcript is stored on your Mac, with your other history. If you turn off Save transcripts on this device in Settings → Privacy, meetings aren't saved either, and Delete what's saved erases the meetings you already have. The full picture is on the Privacy page.

If Tiune didn't offer

• Check that Offer meeting notes is on, and that you're on Pro and macOS 14.4 or later.
• Check that you haven't chosen Never for that app.
• The offer comes when the call app opens your microphone, so it can arrive a moment after you join.
• You can always press Start notes in the Meetings view.